Searching for titles and order records

	Quick search
	Direct bibliographic search fields
	Limit search fields
	Order search fields
	Search tips
	Search results
	Checking titles

Quick search

To search quickly for titles by Keyword, Author, Title, ISBN, HARRASSOWITZ Title ID, EAN or ISMN, use the Quick search option, which is found at the top of the Main Menu, the Search Results, and the Order Details pages. Quick search allows you to search for only one index at a time. The results are displayed in short form by default. Description of the search fields is found under Direct bibliographic search fields.

Choose the index you want to use from the Quick search pull-down menu, enter your search term(s), and click on "Quick search."

Regular search

To perform a more complex search for materials in OttoEditions, or to search for orders, click on "Search and order" on the main menu. You will see the search form.

Controlling the display of retrieved titles

In the search form, if you check the box for "Speed order / select," you will not see a complete display of results, but rather you will see each of the retrieved titles one by one, with an order form attached to each. For each title displayed, you may order it, select it, or reject it (if the title is a New Title Announcement).  You still have the option to bypass any title rather than acting upon it.

The "titles per page" pull-down menu allows you to specify how many retrievals to be displayed on each page of the search result.

The default is set to 50.

Entering your search into the search form

There are three kinds of search fields: direct bibliographic search fields, limit search fields, and order search fields. You must always fill in at least one direct search field or one order search field. You may limit your search results by filling in one or more limit fields. You may combine bibliographic and order search terms.

After you have filled in your search request, click on the "Submit search" button, or just press Enter to get your search started.

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Direct bibliographic search fields

General rules and advice for direct search fields:

The direct search fields are keyword searches. You can enter as many words as you wish in any of the direct search fields. Each word must be at least 3 characters long.

To search for diacritics (e.g. accents or umlauts), type the letter either with our without the diacritic. For example, to search for Günter Grass, you would type either günter or gunter. When searching for umlauts you may also add an "e" after the vowel instead of using an umlaut (guenther instead of günter).

Punctuation marks such as commas, apostrophes or hyphens should be included if they appear in your search words.

Upper- and lower-case letters are treated the same. You can use either in your search words.

OttoEditions displays the first 1000 records that are retrieved by your search.

To avoid very large retrievals, try to use words that are specific to what you are looking for, especially in title and series searches. For example, you will get a more precise result searching for Series "studies environmental science" than for Series "environmental science"

To do a "stem search" or truncated search, type an asterisk (*) where you want to truncate your word. For example, searching for the word "asymmetr*" retrieves the words "asymmetry," "asymmetrical," "asymmetrie," "asymmetrischer," etc.

There are no stop words in OttoEditions. OttoEditions searches for every word you type.

Standard numbers. The first box on the Library Search screen allows you to search for standard numbers. Click on the pull-down menu and select the number you want to search for. Then type the exact number into the box, and press return or click on the Submit Search button. Hyphens may be included but are not necessary.

	ISBN (International Standard Book Number)
	HARR Title ID (ID number assigned by HARRASSOWITZ to each title record)
	Serial title No. (ID number assigned by HARRASSOWITZ to each Series title that is available on standing order)
	ISSN (International Standard Serial Number)
	ISMN (International Standard Music Number)
	Publisher No. (ID number assigned by publisher to music scores)
	EAN (International Article Number)

Author - type the author's name. Because this is a keyword search, you may type the name in any order. You may omit the first name if you wish. Note: Do not include any punctuation, such as commas or apostrophes.

Title - type words from the title you are searching for.

Keyword - type words that you wish to find anywhere in the bibliographic record.

Series - type words from the title of the series you are looking for. This retrieves all items in the series and may give you a very large search result. For example, searching for the series keywords "studies environmental science" retrieves all the books in the series "Studies in Environmental Science."

It is not possible to search for a particular issue number in a series.

Subject Heading - use the pull-down menu to choose a subject area to look for.

OttoEditions Subject code is a 5-digit number assigned by HARRASSOWITZ for its internal subject classification. For example, 26020, 28010. These are the numbers that are used to identify subject categories in the HARRASSOWITZ Approval Plan and New Title Announcement Program.

OttoEditions subject codes may be truncated to retrieve a group of related subjects; for example, Subject code 0404 retrieves all five subject headings under Classical Archaeology.

LC Class is the alphabetic portion of the Library of Congress Classification scheme for subjects. For example, QD, TD, T.

Note: only titles cataloged for the Approval Plan and New Title Announcement Program contain subject headings, Subject codes, and LC Classes.

Publisher - type words from the publisher name. We recommend using caution with this search, because it is possible to generate very large retrievals. Bear in mind that the publisher field is not subject to authority control, so that a given publisher may be represented differently in different records. HARRASSOWITZ recommends searching for publishers by their generic names, not by "Verlag". "Verlag de Gruyter," for example, would not be found.

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Limit search fields

Limit fields restrict your results to a particular set of criteria, such as language, material type, publication date, price. You can add a limit to any search by filling in one or more of the limit search boxes.

You must always fill in one or more direct search fields or order fields. Limit fields are only used to restrict the results that were retrieved by a direct or order search.

You may fill in as many limit fields as you wish; for example, you may want to limit your retrievals to books published within a certain price range, in a certain publication date range, in a certain language, by a certain publisher.

Some of the limit field boxes are pull-down menus; for example, Country of Publication, Language, and Publication Status. To select a value, click in the box, and then click on the value you want. You can search for only one value in a pull-down menu at a time.

Price - Use these boxes to restrict your search to books in a certain price range. Prices are always given in EUR (Euro). Type the lowest price you want to retrieve in the first box, and the highest price in the second box. To retrieve all books below a certain price, leave the first box blank. To retrieve all books above a certain price, leave the second box blank.

Publication year - Use these boxes if you want to restrict your search to titles published in a certain year or range of years. For a single year, type that year in both boxes. For a range of years, put the starting year in the first box, and the ending year in the second box. For all titles published during or after a certain year, put that year in the first box, and leave the second box blank. For all titles published during or before a certain year, type that year in the second box, and leave the first box blank.

Date added to OttoEditions - Use these boxes to restrict your search to titles added to OttoEditions in a certain year or range of years. For a single year, type that year in both boxes. For a range of years, put the starting year in the first box, and the ending year in the second box. For all titles published during or after a certain year, put that year in the first box, and leave the second box blank. For all titles published during or before a certain year, type that year in the second box, and leave the first box blank.

For Subject heading, subject code and LC Class searches, the date used for "Date added to OttoEditions" is the date on which the title was cataloged for the Approval Plan and New Title Announcement Program.

Format - Use this pull-down menu to retrieve only particular types of publication, such as Biography, Directory, Festschrift, Textbook. The format field can also be used to limit your search to specific media, such as E-books.

Language - Use this pull-down menu to limit your retrieval to titles written in a particular language or language group.

Country of publication - Use this pull-down menu to retrieve titles published in a particular country.

Publication status - Use this pull-down menu to limit your retrieval to titles that are not yet published, out of print, discontinued or temporarily discontinued.

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Order search fields

The order search fields are:

HARR Order ID - the unique internal HARRASSOWITZ order number.

PO or PO line number - the library purchase order number or line item number attached to the order or selection. There maybe be up to three different numbers; OttoEditions searches all three.

Customer code - the customer code that was used in placing the order or making the selection. You can only search for customer codes that your username is authorized to use.

Fund - the fund code used in placing the order or making the selection. This is either a pull-down menu or a free-text field, depending on how the OttoEditions account was set up.

Selector - the selector value that was used in placing the order or making the selection. This is either a pull-down menu or a free-text field, depending on how the OttoEditions account was set up.

3 Library Notes fields - the next three fields are customized for your library. The labels for these fields and their permissible values were set up during account registration.

Order status - the current status of the order (pull-down menu). The top part of the Order Status list allows you to search for groups of order statuses. Alternatively you may search for an individual order status further down in the pull-down menu.

The definitions and groupings of the statuses are defined in the order status table.

Limit to firm orders and Limit to approval plan orders. These checkboxes can be used to restrict retrievals to either firm orders or items to be sent as part of an approval plan.

Date limits- the Date limit fields can also be used to limit the number of retrievals. The pull-down menu allows you to choose which date should be used for limiting an order search:

	Order date - The date when HARRASSOWITZ received the order from the library
	Selection date - the date when a title was "selected" in OttoEditions by the library
	NTA date - the date when a New Title Announcement was sent to the library
	Cancellation date - the date when an order was cancelled
	Invoice date - the date when an order was invoiced

To locate a single date, put the same date in both boxes. For a range of dates, put the start date in the first box and the end date in the second. For all dates on or after a certain date, put that date in the first box and leave the second empty. For all dates on or before a certain date, put that date in the second box and leave the first box empty.

The order status table provides an overview of recommended date searches in combination with the order status.

Order searches can be combined with direct bibliographic search fields and/or limit fields. For example:

	How many titles in a given series are on order?
	How many titles in a particular subject area are on order by a particular bibliographer?
	How many English language titles were ordered using a particular fund code?

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Search tips

To further clarify how to search for order records, please use the following examples.

Search results

After you have submitted your search, OttoEditions presents you with a list of retrievals. The number of titles displayed on each page is as specified in the "titles per page" pull-down menu at the top of the search form. The default is set to 50.

You may page through the results by clicking on the "Next" or "Previous" link found at both the top and the bottom of each results page. To go to a different results page, click on the page number you want, found between the "Next" and "Previous" links.

The retrieved titles are displayed in the order that they were added to the OttoEditions database, latest first. For each title displayed, the completeness of the display can be toggled by clicking on the Show/Hide title details button to the left.

Display of sets. If a search retrieves a set or a volume in a set, all volumes are grouped under the set record. The individual volume(s) that were retrieved, if any, are shown in a multi-line display. The volume(s) that were not retrieved by the search are displayed each on a single line showing the volume number and the title. The set record is always shown, even if it was not retrieved by the search terms. An icon at the end of the one-line display indicates whether there is order information available for that volume.

To expand the display of an individual volume, click on the one-line title display. Clicking on the double arrow at the right collapses the display of that title.

Display of variant versions of a title. When a search retrieves a title that is available in multiple versions, all the versions are grouped together. There are four types of variation that are grouped in this way:

	Format or binding (e.g. e-book, hardbound, paperback)
	Language (that is, the title is available in more than one language)
	Edition (that is, multiple editions are available)
	Source (e.g. museum edition, book trade edition)
	Or combinations of the above

A blue bar under the title indicates that multiple versions are available. Clicking on the blue bar shows the other versions; clicking again hides them.

Display of variant versions of a set. If a search retrieves a set or volume in a set, and the set itself is available in different versions, there are two blue bars: one expands the volumes of the first version displayed, and the other shows the other versions with all their volumes.

Order status and order history

At the end of each bibliographic record, you will see the order status of that title, if there is an order record for your library. You can see the order status for all customer codes at your institution, even for libraries that are not included in your OttoEditions account.  For example, at many institutions, the main library and the law library have separate OttoEditions accounts.  These OttoEditions accounts can see one another’s order statuses, but they cannot review one another’s order histories, nor can they act upon one another’s order records.

An explanation of the various order statuses is found in the Order Status Table.

More detail about an order, including its history, is found at viewing Order Details.

Actions that may be taken from the search results page

From the search results page you can do any of the following.  Please read Ordering and selecting titles in OttoEditions for more details about the ordering and selecting process.

	Reject New Title Announcement: if you are a library selector who receives New Title Announcements, you will see a red “Reject” button next to the order status for your New Title Announcements.  If you decide not to order a particular title, click on “Reject” and the order status will change to “Rejected from New Title Announcements by library.”  This title will no longer be retrieved by a search for Order Status = New Title Announcement.
	View order details: click on the "Order details" button next to the title(s) whose order history you want to see.
	View order details for more than one title: check all the titles whose orders you want to review, and then click on "Order details" at the bottom of the page.
	Order one title: click on "Order " to the left of the title you want to order.
	Order more than one title: check all the titles you want to order. Then click on "Order checked titles" at the bottom of the page.
	Select one title: click on "Select " to the left of the title you want to select.
	Select more than one title: check all the titles you want to select. Then click on "Select checked titles" at the bottom of the page.
	E-mail one or more titles to the e-mail address of your choice: check all the titles you want to e-mail. Then click on "E-mail checked titles" at the bottom of the page. You will then have the opportunity to choose the display format for the bib records and order records (if any exist) of the titles you are about to mail. Fill in the remaining boxes, and then click on "Send e-mail." To send to multiple recipients, separate the e-mail addresses by a comma. The e-mailed records contain links back to OttoEditions, which can be used for viewing enhanced descriptions or for ordering titles.  If you e-mail OttoEditions records to someone who does not have an OttoEditions username, that recipient will not be able to use those links.
	Submit a new search. Click on "New search."
	Revise this search. Click on "Revise search." You will see the search form again, with the current search criteria already entered. You can modify the search criteria and submit the revised search.

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